Governments and government agencies of all levels require accurate and compliant records for their multitude of meetings. Third-party professional meeting minutes help instill confidence in a government’s constituents by demonstrating transparency, accountability, and objectivity. Internal stakeholders also benefit from our prompt and accurate minutes when they need a summary of a meeting they did not attend. High-quality minutes display professionalism to employees and stakeholders alike.
Reliable Minutes That Serve the Public and Protect the Private
Government meeting minutes are often shared with citizens, media, or oversight committees to support transparency and trust. High-quality minutes ensure nothing gets lost in translation and that every decision or follow-up task is clearly recorded.
For meetings that are not open to the public, confidentiality is paramount. Based on our protocols and impeccable track record, our government clients trust us to keep their information confidential and secure.
Driving Alignment and Follow-Through with Reliable Records
Over time, many departments and government bodies have come to see minutes not just as documentation, but as a planning tool. When everyone from elected officials to support staff is aligned, decisions are easier to implement and follow through. Reliable records help teams stay accountable, as well as prepare for reviews, audits, or public inquiries.
Our government clients have the option to provide us with recordings of meetings via our secure upload portals. Whether you are meeting in person, online, or in a hybrid setting, our professional minute takers are equipped to deliver accurate and reliable summaries.
Some of Our Government Clients
We serve governments and government agencies of all kinds, including:
We provide governments with professional minutes for all meeting types:
The Minutes Solutions Advantage
First-Class Minute Takers
Our professional minute takers are all based in Canada or the United States, and undergo stringent screening, testing, and training to ensure we maintain the highest standards in the industry.
Confidential
Privacy is our top priority. Your information always remains private and secure. All our staff operate under strict non-disclosure agreements.
Prompt
Timeliness is crucial and allows action items to be completed quickly. We operate on firm deadlines, which can be expedited upon request.
Affordable
We offer competitive pricing with no long-term commitment required.
Customer Service
With our dedicated Customer Success team, a perfect ⭐⭐⭐⭐⭐ Google reviews rating for our minute taking services is no surprise.
Professional Editing
Every set of minutes/notes is reviewed by a professional editor and a member of our Quality Assurance team.
Compliant
We help you meet your compliance requirements and help protect your organization from liability.
Amendments Are Included
If you require any changes, we’ll take care of the first round of amendments at no extra cost, so your minutes are perfect.
Unlimited Free Storage
We store your completed minutes securely at no extra cost so you’ll never have minutes go missing again.
FAQs
Government meeting minutes are written summaries of what happens during official meetings. They record key discussions, decisions, and action items to support accountability, legal compliance, and transparency.
Elected officials, municipal clerks, department heads, administrative staff, trustees, members of the public, and oversight bodies rely on these minutes to stay informed and aligned.
Yes, you can send us recordings via our secure upload portals, or provide links if your recordings are hosted online. Our professional minute takers will watch or listen to the recordings to produce accurate and organized records.
Absolutely. Our minute takers can join your meetings live via Zoom, Microsoft Teams, and other platforms.
Yes. We can customize the format and level of detail included in your minutes to match your organization’s requirements.
Choosing Minutes Solutions means partnering with experts who understand the unique needs of government meetings. From confidential executive sessions to public hearings, our professional minute takers deliver accurate, secure, and timely minutes that support clarity, trust, and progress. We help you stay compliant, aligned, and accountable, so that you can focus on what matters: serving your communities.