Non-Profit Board Minutes

Charities, foundations, religious groups, unions, healthcare organizations, advocacy groups, and more

Non-profit organizations rely on meetings to plan future activities and make important decisions toward accomplishing their mission. Most non-profits are required by law to maintain accurate minutes as official records of these discussions and decisions. Our professional meeting minutes fulfil these obligations and help protect non-profits from legal disputes or challenges.

Now more than ever, members and stakeholders demand accountability and transparency from the charities and non-profits they support. Objective third-party minutes are an excellent way to instill trust in these stakeholders and keep them informed.

Some of Our Non-Profit Clients

Ronald McDonald House Charities Logo
Cupe Logo - Professional Minute Takers
ICL People Get Better With Us Logo
Brain Canada Foundation Logo
Newark Public Library Logo
Ride For Dad Logo - Nonprofit Minutes

We serve non-profit organizations of all kinds, including:

  • Charities

  • Foundations

  • Unions

  • Religious organizations

  • Advocacy groups

  • Business councils

  • Healthcare organizations

  • Libraries

  • Non-profit business incubators

We provide non-profit organizations with professional minutes for all their various meetings:

  • Board meetings

  • Committee meetings

  • Annual meetings

  • Research interviews

  • Conferences

  • Seminars

  • Executive meetings

  • Community engagements

The Minutes Solutions Advantage

First-Class Minute Taking Services

First-Class Minute Takers

Our minute takers are all based in Canada or the United States and undergo stringent screening, testing, and training to ensure we maintain the highest standards in the industry.

Confidential Board Meeting Minutes


Privacy is our top priority. Your information always remains private and secure. All our staff operate under strict non-disclosure agreements.



Timeliness is crucial and allows action items to be completed quickly. We operate on firm deadlines, which can be expedited upon request.

Affordable Minute Taking


We offer competitive pricing with no long-term commitment required.

Customer Service

Customer Service

With our dedicated Customer Success team, our perfect 5-star Google reviews rating is no surprise.

Professional Editing

Professional Editing

Every set of minutes/notes is reviewed by a professional editor and a member of our Quality Assurance team.



We help you meet your compliance requirements and help protect your organization from liability.

Revisions Are Included

Revisions Are Included

If you require any changes, we’ll take care of them at no extra cost until your minutes are perfect.

Unlimited Free Storage

Unlimited Free Storage

We store your completed minutes securely at no extra cost so you’ll never have minutes go missing again.

Get In Touch


Our unwavering commitment to compliance is evident in our work. Our professional minute takers and editorial team are well-versed in the legal and regulatory frameworks that govern non-profit organizations. Any requirements specific to your organization should be communicated to our team. We will ensure that your non-profit minutes meet all these requirements, providing you with peace of mind.

Recognizing the unique nature of each organization, we prioritize familiarizing ourselves with yours. The onboarding process is designed to gather information about your organization and your preferences regarding meeting minutes. Our professional minute takers will review all this information before starting to work with you. They will also examine previous minutes and meeting materials provided. While we can’t always guarantee it, we aim to assign a consistent professional minute taker to your meetings. Familiarity is mutually beneficial, easing the work of our minute takers and resulting in the highest quality minutes possible.

Non-profit minutes are integral to informed decision-making and strategic planning. Accurate and well-maintained minutes act as a historical record, enabling non-profit organizations to learn from past experiences and chart a successful course for the future.

As most of our clientele consists of non-profit organizations, our pricing is structured to be as competitive as possible for non-profits. As such, we do not provide additional discounts for non-profit minutes.

Objective third-party minutes provide an unbiased and impartial account of board meetings, instilling trust among members and stakeholders. This transparency demonstrates a commitment to openness and integrity in the decision-making processes of your non-profit organization. Enlisting a professional minute taker for this tedious and time-consuming task also allows your team to focus on their primary responsibilities crucial to achieving your core mission.

Non-profit minutes specifically capture the unique dynamics of meetings in the non-profit and charitable sectors. Our minute takers are experienced in documenting discussions and decisions critical to the success of non-profit organizations, emphasizing compliance and accountability. These minutes serve as official records of an organization, meeting legal requirements, and providing a safeguard against potential disputes or challenges.

Absolutely. We have experience working with a diverse range of non-profit sectors, some of which are listed above. Our professional minute takers are adept at understanding the specific needs and requirements of different types of non-profit organizations, ensuring tailored and accurate board meeting minutes. If you’d like to review some sample meeting minutes, please feel free to contact us.

Certainly. Our minute takers are skilled in handling a variety of subject matters. We take the time to understand your non-profit’s unique focus and can adapt to highly technical discussions, ensuring accurate and detailed board meeting minutes. Moreover, our minute takers specialize in different fields, and we assign them to our clients accordingly. We have significant experience working in highly technical fields, such as medicine, science, finance, and many more.

We prioritize the privacy and security of your organization’s information. Our minute takers adhere to strict confidentiality protocols, and we employ secure systems for the storage and transmission of all non-profit minutes, safeguarding your sensitive data. You can trust us to handle your meetings with the utmost discretion.

We stay informed about the latest regulations affecting the non-profit sector, ensuring that our services align with any changes in meeting documentation requirements. This proactive approach helps your organization remain compliant and well-prepared for any legal challenges. However, non-profits can have governance and compliance requirements specific to the organization, so it’s important to communicate these to our team during the onboarding process.

Yes, our minute-taking services are tailored to meet the specific requirements of non-profit organizations. We understand the nuances of non-profit governance and that every organization is unique.

Our commitment is to provide efficient services. The standard turnaround time for all meetings we join live virtually or in person is 5 business days. For meeting minutes taken from recordings, the turnaround time is 5 to 10 business days.

Yes, you can receive your minutes or notes within 3 business days for an additional fee. Contact us to discuss your specific requirements if you need it even faster than that, and we’ll send you a quote.

We prioritize the precision of your non-profit board minutes, offering a free round of revisions to ensure they meet your standards. When embarking on a new client relationship, initial revisions may be necessary as we familiarize ourselves with your organization and grasp your specific needs.

We can work with audio-only recordings for your non-profit meetings. Our minute takers are equipped to transcribe and document the discussions accurately, ensuring comprehensive and detailed board meeting minutes.

Certainly, we have countless success stories where our consistent and accurate meeting minutes have helped non-profits increase the effectiveness of their meetings, improve their internal communication efforts, and enhance their overall governance. Please contact us for case studies and testimonials.