Vector

Minute Taking Services

The global leader in professional minute taking Our team of expert minute takers and editors saves you time and improves the effectiveness of your meetings. We provide prompt, accurate, and objective meeting minutes so you can focus on what you do best. Get a Quote
Board Meeting Minutes

Our Clients

2014
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Meetings Documented
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Clients Served

Why You Need a Professional Minute Taker

Save Time

Save Time

Minute taking is extremely time-consuming. Let your team focus on its core responsibilities.

Impartiality

Impartiality

Instill confidence in your stakeholders with objective third-party minute takers.

Lower Staffing Costs

Lower Staffing Costs

Pay for minute taking only when you need it.

Focus on the Meeting

Focus on the Meeting

Participants won’t be distracted by taking minutes.

The Minutes Solutions Advantage

First-Class Minute Taking Services

First-Class Minute Takers

Our minute takers are all based in Canada or the United States and undergo stringent screening, testing, and training to ensure we maintain the highest standards in the industry.

Confidential Board Meeting Minutes

Confidential

Privacy is our top priority. Your information always remains private and secure. All our staff operate under strict non-disclosure agreements. We specialize in confidential board meeting minutes.

Prompt

Prompt

Timeliness is crucial and allows action items to be completed quickly. We operate on firm deadlines, which can be expedited upon request.

Affordable Minute Taking

Affordable

We offer competitive pricing with no long-term commitment required.

Customer Service

Customer Service

With our dedicated Customer Success team, our perfect 5-star Google reviews rating is no surprise.

Professional Editing

Professional Editing

Every set of minutes/notes is reviewed by a professional editor and a member of our Quality Assurance team.

Compliant

Compliant

We help you meet your compliance requirements and help protect your organization from liability.

Revisions Are Included

Revisions Are Included

If you require any changes, we’ll take care of them at no extra cost until your minutes are perfect.

Unlimited Free Storage

Unlimited Free Storage

We store your completed minutes securely at no extra cost so you’ll never have minutes go missing again.

Testimonials

M. Gibbs

Minutes Solutions was able to help our company out of a situation when our Board Liaison resigned unexpectedly and we were left with a backlog of recordings to be turned into minutes. The setup of our account was fast and they were able to provide minutes for an important meeting ahead of schedule, which was not only accurate but professionally done. Their staff are “rock stars”. Do not hesitate to contact them if you are in need of a professional company to create your minutes. Also, they are reasonably priced for what you get in return. I am impressed.

M. Gibbs

Jim Flynn

I’ve been saying this for years and years…Minutes Solutions is…

Top-notch people doing a much needed job. Everyone there is friendly, thorough, concise, complete, accurate, timely and professional–every time!! I can always count on Minutes Solutions staff and management to resolve any issue that comes up–and with a smile.

Thanks again everyone.

Jim Flynn

Lisa Johnston

I highly recommend Minutes Solutions for their excellent minute-taking services. Their team consistently delivers accurate, clear, and organized minutes, ensuring no key points are missed. They are professional, efficient, and always meet deadlines, making them a reliable partner for our meeting documentation needs. Minutes Solutions also provides exceptional customer service, responding promptly and accommodating any specific requests. Their flexibility and reliability have made a significant positive impact on our operations.

Lisa Johnston

FAQs

Costs are on a per-meeting basis, dependent on the type and length of your meeting. Contact us today to tell us about your organization and your meetings and we’ll provide you with a free quote and further information about our services.

No, you do not. You are welcome to work with us on a per-meeting basis with no commitment.  We’re confident that if you try our services, we’ll develop a long-term partnership with you; 98% of clients who book with us once, book us again.

Our standard turnaround time is 5 to 10 business days, with the option to receive your minutes or notes within 3 business days for an additional fee.

Access to your information, meeting materials, and minutes is tightly controlled. Every one of our employees signs a strict non-disclosure agreement (NDA) and we are happy to sign an NDA specific to our work with your organization.

As the leading minute taking and note taking company, we serve clients in every industry. We have extensive experience working with clients in:

  • Condominiums & HOAs
  • Associations
  • Indigenous organizations
  • Corporations
  • Governments
  • Non-profit organizations
  • Finance
  • Legal
  • Education
  • Healthcare

Most of the meetings we document are board meetings, committee meetings, or annual meetings. However, we assist our clients with any other type of meeting they have, including:

  • Owners’ meetings, including turnover meetings and town halls
  • Executive meetings
  • Workshops
  • Conferences
  • Seminars
  • Research interviews
  • Council meetings
  • Budget meetings
  • Roundtables

We work with everyone from rocket scientists to brain surgeons, financial corporations to Indigenous organizations. Our minute takers are trained to thrive with any subject matter. That said, we do have a wide array of minute takers who specialize in different fields and we assign them to our clients’ meetings accordingly.

We offer in-person minute taking services in select locations. We also frequently send minute takers to various locations across North America and overseas to attend our clients’ important meetings in-person. If you require an in-person minute taker for your meeting or event, please contact us today and we will provide a free quote.

While we can’t always guarantee it, we do try to provide a consistent minute taker for your meetings. It’s beneficial for both sides to build a sense of familiarity, as this makes our minute taker’s work easier and results in the best set of minutes possible.

Yes, we do. We are a versatile note taking company that offers expert minute-taking, note-taking, and verbatim transcription services tailored for clients across various industries. We assist with a wide range of meeting types, including board meetings, committee meetings, workshops, conferences, interviews, council meetings, and annual meetings.

No, we offer unlimited secure storage at no additional cost. No more trying to hunt down previous board meeting minutes when you experience staff or management turnover. We’ll always have the files you need.

Minutes Solutions sets itself apart from other minute taking companies with our large team of over 150 rigorously trained minute takers and editors that set the industry standard for quality and precision. Our hallmark is our steadfast commitment to confidentiality, ensuring client trust in the secure handling of sensitive meeting details. We don’t just lead; we define excellence in minute taking, as evidenced by our client feedback and consistent patronage.

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