Corporate Meeting Minutes

Outsourcing corporate meeting minutes provides several benefits. It frees up your staff to focus on their core responsibilities, enhancing productivity and efficiency. It can also help you attract and retain top talent by offering the perk of not having to take minutes.

Corporations spend a significant amount of time in meetings, and our professional minute takers help ensure this is time well spent. Our complete and accurate minutes help you achieve your business objectives by facilitating the completion of action items and holding people accountable for the decisions made in your meetings. This service is particularly beneficial for large and midsize corporations where minute-taking requirements are more extensive and time-consuming, and clear and concise minutes can be used as a communication tool to inform teams and committees not involved in the meeting.

Our commitment to confidentiality is paramount. Everyone on our team signs non-disclosure agreements (NDAs) upon hiring and adhere to strict privacy guidelines. Any discussions designated as confidential can be handled according to individual client preferences to meet your specific compliance needs, while ensuring that sensitive information remains secure. For example, if minutes are not required for certain “executive”, “restricted”, “in-camera”, or “confidential” portions of your meeting, you can advise our team and we will ensure that no notes are taken for these discussions. Alternatively, if your minutes are accessible to the public or shared with members and/or stakeholders of your organization, confidential portions of the minutes can be prepared as a separate document.

Absolutely. We have the largest team of professional minute takers and editors in the industry and a full Customer Success team dedicated to supporting them. Our scalable solutions are designed to meet the needs of both small and large corporations, including Fortune 500 companies. We work 365 days a year and work in every time zone to support your live virtual meetings, and have successfully completed many projects involving backlogs of hundreds of recorded meetings requiring meeting minutes.

We’ve documented over 50,000 meetings across just about every industry, and have over 150 minute takers who specialize in different fields. These various subject matter experts are hand-picked for your meetings based on your industry and preferences.

We also try to assign a dedicated minute taker and editor to your meetings or form a specialized team for larger clients to expedite the familiarization process. In the situations where the dedicated minute taker can’t complete the minutes, we will assign a consistent back-up for your meetings who is familiar with your organization.

With these efforts, combined with our straightforward onboarding process to collect your preferences and a comprehensive review of your previous minutes (if available), we will feel like a member of your team in no time.

Our minute takers are based in Canada and the United States and undergo stringent screening, testing, and training to ensure we maintain the highest standards in the industry. We receive over 10,000 applications to our minute-taking positions each year and hire less than half a percent of these candidates, ensuring only the best of the best join our trusted team. They are experienced professionals skilled in capturing detailed and accurate corporate meeting minutes for a variety of industries.

Every set of minutes is reviewed by a professional editor and a member of our Quality Assurance team (another professional editor). This rigorous review process  ensures that our meeting minutes are of the highest quality, free of errors, and compliant with your organization’s standards and regulatory requirements.

Timeliness is crucial, and we operate on firm deadlines to ensure prompt delivery of your meeting minutes. Standard turnaround time for meetings we join live (virtually or in-person) is 5 business days. Standard turnaround time for recorded meetings is 5-10 business days. Delivery can be expedited upon request for an additional fee. Our goal is to enable quick completion of action items, making your meetings more effective and productive.

We prioritize the precision of your corporate meeting minutes, offering a free round of revisions to ensure they meet your standards. When embarking on a new client relationship, initial revisions may be necessary as we familiarize ourselves with your organization and grasp your specific needs. With your feedback, we are confident that our work will progress from great to excellent after a just a few meetings.

No long-term commitment is required. We offer competitive pricing with flexible terms to accommodate the needs of corporations of all sizes. You can utilize our services as needed without being locked into a long-term contract. We’re confident that if you try our services, we’ll develop a long-term partnership with you.

We provide professional minutes for all types of corporate meetings, including board meetings, committee meetings, shareholder meetings, executive meetings, strategic planning meetings, team meetings, conferences, and seminars.

Our minute takers can attend your meetings in-person in select locations. We also send our staff across North America and overseas to attend annual meetings, conferences, and special events where an in-person minute taker is required.

Contact us today to provide us with the details of your special event, and we will provide you with a custom quote including all travel and accommodation expenses.