Administrative Coordinator

Are you an administrative guru with experience coordinating a large team in a remote setting?

We want you to join our team!

Minutes Solutions is a rapidly growing professional minute taking and transcription company in Toronto.

We are looking for a highly organized individual to coordinate, oversee, and be accountable for daily deliverables and corresponding deadlines on a full-time basis.

Position: Administrative Coordinator

Salary: $40,000/year

Reports to: Head of Operations

As our new Administrative Coordinator, you will:

  • Use your team management experience to hold staff accountable and resolve problems
  • Use your organization skills to coordinate and oversee daily deliverables and deadlines
  • Use your meticulous eye for detail to review meeting minutes before sending to clients
  • Use your outstanding communication skills to support staff and our growing team of freelancers


  • Minimum 3 years of relevant experience
  • Experience managing a large team required
  • Excellent written and oral communication skills with exceptional attention to detail
  • Proficient with Microsoft Word, Excel, OneDrive, and Outlook
  • Strong interpersonal skills with the ability to foster supportive relationships
  • Deadline driven with proven experience managing multiple priorities
  • Proven organization skills and sense of urgency required
  • Laptop and good internet connection required
  • Previous experience working from home required
  • Must be available for some after business hours work as required and proactively check in when necessary

Ready to join our team? We’re looking forward to hearing from you!

Include a cover letter telling us a bit about yourself and why you want to work with us (applications without a cover letter will not be considered).

Please feel free to email your resume and cover letter directly to [email protected]

Apply for this position

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